View - You can view and make requests to share the document, file or folder with others Ĭomment - You can view and make comments on the document, file or folder and make requests to share the document with others Įdit - You can make changes to the document, file or folder, change visibility options and invite others to view, comment or edit. Public on the web - Anyone can search for and accessĪs well as choosing who can access, you can control the Access they get, either view only, comment, or edit. People at - Anyone in your domain can search for and access ( requires Google Apps)Īnyone with the link - Anyone who has the url can access People at with the link - Anyone in your domain with the url to your document can access ( requires Google Apps) Private - only available to you - No-one else can access unless you specifically invite them ( this changes the visibility to Shared with specific people) Google Drive sets the visibility of any new document, file or folder created in to Private (unless you use Google Apps and your domain admin sets the default differently), but you can choose from up to five visibility options. A section at the end covers shared drives, which are available only through Google Workspace accounts.Link sharing provides blanket sharing for your document, file or folder. Most of this article covers sharing and collaborating via My Drive, the drive controlled by individual users whether they use Google Drive through a personal Google account or a Workspace account.
Most steps are the same with a Google Workspace account, but note that your administrator may have disabled or limited some capabilities. Unless otherwise noted, this guide covers sharing and collaborating with your documents under a free, personal Google account. Google Drive, Docs, Sheets, and Slides work the same among these free and paid plans, but with a few extra features added to the Workspace ones. There’s also a Google Workspace Essentials plan for organizations that don’t need hosted email. These plans start at $6 per user per month. For more storage, Google One plans start at $2 per month.įor business use, Google sells several tiers of Google Workspace plans that include more storage as well as enterprise collaboration, security, and administrative tools. With a Google account, you get free use of these apps and 15GB of free Google Drive storage.
These apps can also be used to import, export, and natively edit Microsoft Excel, PowerPoint and Word documents. You can use them to collaborate with colleagues on a document, spreadsheet, or presentation in real time or asynchronously.
You may think of Google Drive mostly as a cloud storage service, but it also includes a suite of online office apps: Google Docs (word processor), Google Sheets (spreadsheet app), and Google Slides (presentation app).
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